The below are classes currently offered pertaining to payroll processes within various entities at Duke. Please select the one that most describes your position and training interests to view the classes available.
If you have questions, please contact Gwen Hall-DiFabio the Training Education Coordinator by phone at 668-5832 or by email.
This interactive session is designed to educate Department Payroll Representatives of the most appropriate methods for completing gross adjustments for biweekly employees. The session will help participants understand the types of situations where gross adjustments should be used and how to complete the form to adjust hours, modify time away from work, and pay paid parental leave for eligible employees. Case study analysis will allow participants to practice learnings.
Payroll Process Overview for New Department Payroll Representatives
Target Audience:
New Departmental Payroll Representatives
Description:
This interactive class introduces new Department Payroll Representatives to the payroll process. Specific focus is given to payroll schedules, SAP structure, iForms interface with the payroll system, time reporting, issuing of payments, and available reports. Participants are encouraged to bring specific situations to discuss during class. Most classes are separated between University/School of Medicine and the Health System/Durham Regional Hospital/Duke Raleigh Hospital in recognition of the uniqueness of each group. Due to the volume of information, the class is broken into two sessions offered on consecutive weeks.
This update allows Corporate Payroll Services and Department Representatives the opportunity to discuss the payroll process across the entire institution. The agenda changes each update but focuses on changes in policies and/or procedures, reoccurring issues/problems, information regarding calendar and/or fiscal year end, reminders for representatives, and case study analysis. Participants are encouraged to bring questions and situations to discuss with the class. Classes are separated between University, School of Medicine, and DUHS. Updates at Duke Raleigh Hospital and Durham Regional Hospital will be combined with the quarterly ReportXpress classes offered at each location.
Noncompensatory Department Payroll Representatives
Description:
This session is designed to assist Department Payroll Representatives in working with noncompensatory recipients. Discussions will focus on how to determine if an individual should be classified as a noncompensatory recipient and how to process all transactions impacting payments. Additionally the latest Duke and Federal policies governing noncompensatory payments will be reviewed and explained. Case studies are used to practice transaction application. Participants are encouraged to bring questions and situations to discuss in class.
In preparation for the academic year, review the basics of college work study from how to process hire transactions to setting up appropriate funding codes. Class will focus exclusively on work study.
Department Payroll Representatives responsible for Foreign National Employees
Description:
This class will assist Department Payroll Representatives in understanding the complexities of working with Foreign National employees. Corporate Payroll Services will partner with other Duke departments to provide a comprehensive overview of a variety of different transactions that impact foreign national employees including hiring, acquiring social security numbers, and tax requirements.
Join Corporate Payroll Services for lunch and conversation about the latest topics involving payroll at Duke. Offered on a quarterly basis, this informal session will allow Department Payroll Representatives to share experiences, discuss best practices, and share strategies for resolving situations. Topics will vary each session with attendees helping to shape the agenda. Size for the sessions is limited, so please allow others the opportunity to attend sessions.
Provides updates for the calendar year end process including the process for distributing tax documentation to all employees and noncompensatory recipients.
This interactive session is designed to assist Department Payroll Representatives, Business Managers, and HR Managers reconcile payroll expenses with department financial statements. Learn what reports are available both through SAP and by payroll request and how each ties to the financial statements. Participants will use case studies to explore how to effectively and efficiently handle reconciliations and what can happen if discrepancies are not addressed in a timely fashion.
Corporate Payroll Services has taken the opportunity to evaluate the current Leave of Absence form and supporting business processes. As a result of this evaluation, Corporate Payroll Services will be introducing changes in these, in order to streamline the process and eliminate multiple forms.
You are invited to attend this session to learn more about the changes and to provide your input on the newly designed Leave of Absence form and business processes.
Your comments and suggestions are very important in making the change a success. Corporate Payroll Services will incorporate your feedback before launching the new changes.
This session provides participants with a step-by-step guide for processing employee transfers. Focus will be given to the three most common types of transfers - a different position in the same department, between departments, and between payroll areas. Learn the responsibilities of each of the departments involved in the transfer and the methodology payroll uses to ensure accurate payments and deductions during the transition period.
____________________________________________ * : Requires Duke IP address or Valid NET ID. ^ : Requires valid NET ID. ~ : Located outside of the Financial Services domain.
Business Managers
Business Managers Annual Payroll Process Overview & Updates
Target Audience:
Business Managers
Description:
The session is designed to keep Business Managers informed of the most current payroll information and to share opportunities for partnership between Corporate Payroll Services and Duke Departments. Additionally, Business Managers will have the opportunity to provide feedback to Corporate Payroll on how the Department can best serve its customers. Business Managers are encouraged to share and discuss specific situations and provide Corporate Payroll Services candid feedback.
This class provides new Business Managers with an overview of the entire payroll process with specific focus given to how they can support Department Payroll Representatives and their responsibilities in ensuring accurate and timely payments to employees within their scope of responsibility.
____________________________________________ * : Requires Duke IP address or Valid NET ID. ^ : Requires valid NET ID. ~ : Located outside of the Financial Services domain.
ReportXpress Users
ReportXpress Overview
Target Audience:
ReportXpress Managers, Supervisors and Department Payroll Representatives
Description:
During this class, ReportXpress users learn how to manage time reports within ReportXpress. Participants will learn about time cards, available reports, how to address errors, discuss case studies, and receive a checklist to use as a guide for fulfilling ReportXpress responsibilities. Participants are encouraged to bring questions and situations to class for discussion.
____________________________________________ * : Requires Duke IP address or Valid NET ID. ^ : Requires valid NET ID. ~ : Located outside of the Financial Services domain.
Additional Classes
Financial Certification Program - Certified Payroll Representative
Target Audience:
Payroll Representatives or Backup Payroll Representatives
Description:
Certified Payroll Representative certification is designed for those individuals who are payroll representatives or backup payroll representatives and who are interested in advancing their professional growth and development. Comprehensive training will teach specific skills and techniques, improve job performance, minimize mistakes, bolster compliance measures, and provide a credential recognized and respected within the Duke community.
Certified employees will exit the program with enhanced skills as outlined in detail in the Outcomes Outlines. Managers throughout Duke are encouraged to use their employee-participants in value-added roles by:
Delegating additional work and responsibilities to the participant
Supporting employee growth and development from certification
Seeking new hires who have completed certification
____________________________________________ * : Requires Duke IP address or Valid NET ID. ^ : Requires valid NET ID. ~ : Located outside of the Financial Services domain.
